Dos and donts of writing an email

But as these methods for interacting grow in number, it also becomes a bit trickier to remember the right "etiquette" for all of them. Or, better yet, you just surfaced from your computer screen after writing several blog posts in a row, and your eyes are all but glazed over.

Emoticons may divert email to a spam filter or junk mailbox.

Do's And Don'ts Of Email Writing

But then you remember that you need to send a work email; one that requires serious thought, and wonder, "Should I just get this over with now? One exclamation mark is too many, Smith said. An email that could double as a novella is not time-effective for the both sender or recipient.

This example shows how such a text will look on your screen: For sensitive notes, write the objective down. Your organization has a sustainable competitive advantage if: Read on to see the full list.

If used excessively, the exclamation point can give false expectations and look unprofessional. Not to counter the point above, but while keeping messages short is ideal -- sending the dreaded, non-descriptive one-word email is not. Try to have the entire message fit onto the first screen.

Human contact still matters: This sounds simple, but it is really much more difficult than meets the eye. A good rule of thumb is to address this person as you would in conversation, whether by first name or more formally. Simply do not respond to edgy e-mails in kind.

Understand the rules for writing challenging notes so you always get the result you want rather than create a need for damage control. If your message is highly personal or sensitive, ask for a face-to-face meeting or send it via regular mail.

If the recipient has an inbox full of messages, he or she will decide which to read based on the relative importance of senders and subjects.

In e-mail we do not have this real-time feedback. Having worked in the food industry, print and online journalism, and marketing, she is now a freelance contributor for Business News Daily.

If your email program does not automatically sign your message with your name, address, email address, and phone number, add it yourself. Other people might, too.

If used, emoticons are better suited for casual messages between friends than for business emails.

Email Etiquette: The Dos and Don'ts of Professional Emails

Less is more in online communication. You live and work in an environment unhampered by the problems of poor online communication.

Keep your objective in mind.Home Writing help Business writing Business email dos and don’ts Business email dos and don’ts While email has offered businesspeople the opportunity to communicate on a more casual level, it should always be handled professionally.

But, it still helps to reduce email clutter by sending an informal note that doesn't need to be communicated over email. The Don'ts 1) Abbrv8 -- I mean, abbreviate.

When you're writing a professional email, keep the exclamation marks to a minimum. One exclamation mark is too many, Smith said. Keep your punctuation professional, and unless you're friendly with the intended recipient, Smith said you should avoid using emoticons in emails, too.

Do not treat an e-mail like a conversation. In normal conversation we use the feedback of body language to modify our message, pace, tone, and emphasis in order to stay out of trouble. In e-mail we do not have this real-time feedback.

Email Dos and Don’ts Address with care: When sending an email to a long list of recipients, don’t put all the addresses in the “To” and “Cc” lines. Most people don’t want their email addresses displayed for all to see.

The following tips can help you write better emails, get better responses, and create less frustration with your co-workers. 21 Dos and Don’ts to Improve Your Email Communication: Do Keep Your Emails Short – Effective emails shouldn’t be more than a few lines long.

Use 5 lines as a good guideline.

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Dos and donts of writing an email
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